Upgrading to IMAP from POP on Outlook

Step 1: update to not keep messages online

1. Start Outlook
2. On the File menu, click Info and click Account Settings
3. Select the existing Account under E-mail Panel
4. Click Change
5. Click More Settings
6. Select Advanced Tab under Internet E-mail Settings
7. Off the check box for “Leave a copy of messages on the server”
8. Click OK
9. Click Next
10. Close
11. Finish
12. Quit/Close Outlook

Step 2: Export Email Signature

1. Start Outlook
2. Create a new message
3. Select “Signature” under Message tab and then “Signatures”
4. Copy the signature in “Edit Signature” box to a word document for adding back in later.
5. Close the “Signature” end email.

Step 3: Exporting emails from POP account

1. Click the File tab.
2. Click Options.
3. Click Advanced.
4. Under Export, click Export. – Note:- The Import and Export Wizard can also be opened by clicking the File tab, clicking Open, and then clicking Import.
5. Click Export to a file, and then click Next.
6. Click Outlook Data File (.pst), and then click Next.
7. Select the account — a top level folder — that you want to export. This enables exporting all mail, calendar, contacts, tasks, and notes if available for that account. – Note    Only information for one account can be exported information at a time.
8. Make sure that the Include subfolders check box is selected.
9. Click Next.
10. Click Browse to select where you want to save the Outlook Data File (.pst) and click Browse to select the desktop as the location for exporting to then. Click OK to continue. –  Note    If you have previously used the export feature, the previous folder location and file name appear. Make sure that you change the file name if you want to create a new file instead of using the existing file.
11. If you are exporting to an existing Outlook Data File (.pst), under Options, specify what to do when exporting items that already exist in the file.
12. Click Finish.
13. Quit/Close Outlook

Step 4: Removing old email account

1. Start Outlook.
2. On the File menu, click Info and click Account Settings.
3. Select the existing Account under E-mail Panel
4. Select the email account you want to remove and click on “REMOVE”
5. Select the existing Account under DATA Files Panel
6. Select the email account you want to remove and click on “REMOVE”
7. Quit/Close Outlook

Step 5: Adding new email account

Method 1: Microsoft Office Outlook 2010

1. Start Outlook.
2. On the File menu, click Info and click Account Settings.
3. Select Account Settings from the list.
4. On the E-mail tab, click New and Select Email Account, and then click Next
5. Click to select the Manually configure server settings or additional server types check box, and then click Next.
6. Click Internet E-Mail, and then click Next.
7. In the Server Information section, select IMAP for Account Type.
8. In the Your Name box, enter your name exactly as you want it to appear to recipients.
9. In the E-mail Address box, type your e-mail address.
10. In the User Name box, type your account name being your full email address.
11. In the Password box, type your password.
12. In the Incoming mail server box, type mail.yourdomain.co.nz (replace your domain with actual domain used on your email address).
13. In the Outgoing mail server (SMTP) box, type the same as your incoming mail server as listed above..
14. Click More Settings on the bottom right above Cancel.
15. Click General tab and change the Mail account name to have IMAP at the start e.g. IMAP name@yourdomain.com.Click Outgoing Server tab and tick “My outgoing server (SMTP)requires authentication” and select using the ra
16. dio button “Use same settings as my incoming mail server.
17. Click Advanced tab set the outgoing server port to be 2525
18. Click Ok after you have completed entering this configuration information, and then click Finish.
19. Click Next after you have completed entering this configuration information, and then click Finish.
20. Quit/Close Outlook

Method 2: Microsoft Office Outlook 2007

1. Start Outlook.
2. On the Tools menu, click Account Settings.
3. Click New.
4. Click Microsoft Exchange, POP3, IMAP, or HTTP, and then click Next.
5. In the Auto Account Setup dialog box, click to select the Manually configure server settings or additional server types check box, and then click Next.
6. Click Internet E-Mail, and then click Next.
7. In the Server Information section, select IMAP for Account Type.
8. In the Your Name box, enter your name exactly as you want it to appear to recipients.
9. In the E-mail Address box, type your e-mail address.
10. In the User Name box, type your account name being your full email address.
11. In the Password box, type your password.
12. In the Incoming mail server box, type mail.yourdomain.co.nz (replace your domain with actual domain used on your email address).
13. In the Outgoing mail server (SMTP) box, type the same as your incoming mail server as listed above.
14. Click More Settings on the bottom right above Cancel.
15. Click General tab and change the Mail account name to have IMAP at the start e.g. IMAP name@yourdomain.co.nz.Click Outgoing Server tab and tick “My outgoing server (SMTP)requires authentication” and select using the ra
16. dio button “Use same settings as my incoming mail server.
17. Click Advanced tab set the outgoing server port to be 2525
18. Click Ok after you have completed entering this configuration information, and then click Finish.
19. Click Next after you have completed entering this configuration information, and then click Finish.
20. Quit/Close Outlook

Method 3: Microsoft Office Outlook 2003 and earlier versions of Outlook – NOT RECOMMEDED – UPGRADE TO A NEWER VERSION OF OUTLOOK.

1. Start Outlook.
2. On the Tools menu, click E-mail Accounts.
3. Under E-mail Accounts, click Add a new e-mail account, and then click Next.
4. Click IMAP as the type of account that you are creating, and then click Next.
5. In the Your Name box, enter your name exactly as you would like it to appear to recipients.
6. In the E-mail Address box, type your e-mail address.
7. In the User Name box, type your account name being your full email address.
8. In the Password box, type your password.
9. In the Incoming mail server box, type mail.yourdomain.co.nz (replace your domain with actual domain used on your email address).
10. In the Outgoing mail server (SMTP) box, type the same as your incoming mail server as listed above.
11. Click More Settings on the bottom right above Cancel.
12. Click General tab and change the Mail account name to have IMAP at the start e.g. IMAP name@yourdomain.com.Click Outgoing Server tab and tick “My outgoing server (SMTP)requires authentication” and select using the ra
13. dio button “Use same settings as my incoming mail server.
14. Click Advanced tab set the outgoing server port to be 2525
15. Click Ok after you have completed entering this configuration information, and then click Finish.
16. Click Next after you have completed entering this configuration information, and then click Finish.
17. Quit/Close Outlook

See Microsoft article online for further information http://support.microsoft.com/kb/286197

Step 6: Importing emails from POP .pst file

1. Start Outlook.
2. Click the File tab.
3. Click Open.
4. Click Import.
5. In the Import and Export Wizard, click Import from another program or file, and the click Next.
6. Click Outlook Data File (.pst), and then click Next.
7. Click Browse, and then choose the file to import, this should be on your desktop.
Note: Under Options, it is recommended that you click Do not import duplicates unless you want the imported information to replace or duplicate items already in Outlook.
8. Click Next.
9. If a password was assigned to the Outlook Data File (.pst), you are prompted to enter the password, and then click OK.
10. Set the options for importing items. The default settings usually don’t need to be changed. 


- The top folder — usually Personal Folders, Outlook Data File, or your email address — is selected automatically.
11. Include subfolders is selected by default. All folders under the folder selected will be imported.
12. The default selection of Import items into the same folder in matches the folders from the imported file to the folders in Outlook. If a folder doesn’t exist in Outlook, it will be created. This should be importing into the new IMAP email account you have setup so it will go into that data file.
13. Click Finish.

look ahead to import to begin and finish this will take 5 minutes to 5 hours depending for your mailbox size after which restart outlook.

now all your emails can be uploaded to our server, please word this may take the time depending to your internet connection so that you may want to depart it walking in a single day.

take a look at that your emails are being uploading by having access to your webmail through the get right of entry to webmail hyperlink on our site. enter on your email and password to check that your emails are being uploaded.

if you have archived emails, please observe the equal above steps to repair the export/backup of archived emails.

See Microsoft article online for further information http://office.microsoft.com/en-nz/outlook-help/import-outlook-items-from-an-outlook-data-file-pst-HA102505743.aspx?CTT=5&origin=HA102534110

Step 7: Import Email Signature

1. Start Outlook
2. Create a new message
3. Select “Signature” under Message tab and then “Signatures”
4. Click “New”
5. Copy the signature from the word document you created earlier and paste the text into “Edit Signature”
6. Click Ok.
7. Create a new message and check that the signature is inserting automatically.

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